HPCO’s 2018 Annual Conference Call for Abstracts

Call for Abstracts is now closed.

We thank everyone who submitted an abstract for the workshop, oral paper and poster presentations.


    HPCO’s 2018 conference will be held Sunday, April 22 to Tuesday, April 24, 2018 at the Sheraton Parkway Toronto North Hotel & Suites, Richmond Hill, Ontario. Hospice Palliative Care Ontario is now accepting abstracts for workshops, posters and oral papers for the 2018 Annual Conference. This year’s theme is ‘STRIVING FOR EQUITY in Hospice Palliative Care’.  

Abstract Submission Deadlines

WORKSHOP PRESENTATIONS: EXTENDED TO NOVEMBER 30, 2017, 12:00 pm (noon) EST  ORAL PAPERS: EXTENDED TO NOVEMBER 30, 2017, 12:00 pm (noon) EST  POSTER DISPLAYS: EXTENDED TO NOVEMBER 30, 2017, 12:00 pm (noon) EST  Abstracts submissions reflecting evidence-based practice, best practice principles, clinical advancements, hospice palliative care research, innovative programming, system design and planning, and health system leadership will be considered. Abstract submissions must reflect the following streams:
  • Research, Scientific/Advanced Clinical Practice
  • Leadership/Systems/Integration
  • Volunteer Management
  • Psychosocial/Spiritual/Bereavement/Complementary Therapy
NOTE: The primary presenter (one person only) MUST register to attend the conference. The primary presenter receives a reduced registration fee of $400 for the three-day conference (regularly $655 for members and $785 non-members for three days). Additional presenters that wish to attend and present along with the Primary Presenter MUST register at the full conference rate or if they choose, may opt to register for only the day of their presentation.  

General Guidelines and Instructions for abstract submissions

  1. Abstracts must be submitted online.
  2. Health Care Consent Advance Care Planning (HCC ACP) Submissions: HPCO strongly encourages all Health Care Consent Advance Care Planning (HCC ACP) submissions (workshops, oral papers and posters) to be compliant with the Ontario Legal Framework. Please refer to the HCC ACP Ontario tool kit resources* or visit the Speak Up Ontario Website at:  If you have any questions, please contact Olga Nikolajev, HCC ACP Project Lead at * HCC ACP Ontario tool kit resources: – Leadership in Advance Care Planning in OntarioScreening Guideline for Ontario Health Care Consent and Advance Care Planning Materials  – HCC ACP in Ontario – Summary of Key Themes and Common Errors
  3. A maximum of three (3) abstract submissions will be accepted by a primary author (i.e., author may be a secondary author on additional abstract submissions).
  4. Abstracts are to be written in English, in clear concise language, and to be no more than 250 words, using standard abbreviations and key words. Please DO NOT type in all capitals.
  5. Include author(s) post-nominal initials, credentials, designations, and other affiliations in the biographic sketch section of the submission process.
  6. Only the primary presenter/first author is eligible to receive the reduced registration fee of $400 for the three-day conference.
  7. Authors/presenters whose papers have been accepted grant HPCO permission to list their name, affiliations, and abstract in the conference program materials, both in print and online.
  8. The primary presenter/first author of an abstract submission that is accepted must attend the conference and is required to register and pay a reduced registration fee of $400 by February 15, 2018. All additional authors/presenters may register at the regular conference rates, full conference or single day rate. Presentations will be cancelled if the primary presenter registration fee is not received by February 15, 2018.
**All abstract submissions must be directly related to hospice palliative care.  

Workshop Guidelines

Workshop sessions are one hour and 15 minutes in length which includes a 5 to 10-minute question period. A limited number of spaces are available for more in-depth workshops (2-1/2 hour sessions), offered in two (2) consecutive one hour and 15 minute sessions on the same day. Please specify the length of your workshop on your submission form. Workshop sessions should be interactive focusing on outcomes, practical implications and impact on interdisciplinary patient/family centred care and/or program or service delivery. Workshop abstracts must include three expected learning outcomes (objectives) for participants; a comprehensive summary and description of the workshop; learning level (intermediate or advanced); training methods; the intended audience of the workshop and a description of the skills and/or knowledge participants will gain from the workshop and how the knowledge is applicable in their community. Workshop presenters must provide a brief biographical sketch (maximum 100 words).  

Oral Paper Guidelines

Oral paper presentations must be 15 minutes in length followed by 5 minutes for discussion. Oral papers are limited to two (2) presenters per paper during the presentation.  

Poster Guidelines

Posters must be designed to fit poster board surface 4′ high by 8′ wide. Posters will be displayed throughout the conference. Author(s)/presenter names, degrees, organizational affiliations, city, province/state and country must be listed as briefly as possible. Scientific abstracts should specify study/program objectives, methods, results and conclusions. Abstracts describing projects currently in progress and lacking data analysis will not be accepted. Literature review papers will not be considered.  

Abstract Review and Selection Criteria

All submissions will be evaluated by an Abstract Review Committee and accepted based upon the following criteria:
  • relevance and significance of topic to hospice palliative care
  • applicability of innovative/leading or best practice solutions to current issues in hospice palliative care
  • based on evidence and/or innovative hospice palliative care research
  • presentation of practical tools for application in community-based hospice palliative care
  • abstract is well written/clearly
Workshops will be selected based on the originality, relevance to hospice palliative care, community-based outcomes, educational objectives and/or scientific merit. All workshop, oral paper and poster display abstract submissions will be reviewed by a volunteer team of reviewers. Primary presenters will receive communication regarding accepted abstracts by January 15, 2018.  Click here for downloadable Abstract Submission Guidelines (PDF) 



For queries regarding application topics and content, please contact: Randy Markus Conference Manager T: 416.304.1477 ext. 23 / 1.800.349.3111 ext. 23 E: For queries regarding abstract submission process, please contact: Daniela Nogueira Conference Secretariat T: 519.263.5050 / 519.263.6003 (direct line) E: